Code of Business Ethics
This Code applies to Mondi plc, Mondi Limited and their respective subsidiary companies (together “Mondi”). The Code sets out the five fundamental ethical principles that govern the way in which Mondi and its employees will conduct business.
The Five Mondi Principles
- Legal Compliance
Mondi will comply with all applicable laws and regulations.
- Honesty and Integrity
Mondi will observe the highest standards of honesty and integrity.
- Human Rights
Mondi will respect the Universal Declaration of Human Rights.
- Stakeholders
Mondi will have due regard to the interests of all its stakeholders including shareholders, employees, customers, business partners and communities.
- Sustainability
Mondi will conduct its business sustainably, ensuring safety, health and the protection of the environment.
Mondi will encourage all those with whom it does business to observe the same principles.
The detailed application of these principles is documented in Mondi’s policies and procedures, in particular the Mondi Sustainable Development Policy.
Dealing in securities
A share dealing code based on regulatory and governance best practice covers securities in Mondi Limited and Mondi plc. This sets out restrictions regarding share dealing and access to price-sensitive information for directors, senior management and other key employees. All dealings by directors, employees who discharge managerial responsibilities and their connected persons are announced to the JSE and LSE as they occur. The details of directors’ interests in shares of Mondi Limited and Mondi plc are reported in our Annual Report.
Political donations, gifts and bribes
No Mondi Group companies make contributions or donations for political purposes. Corrupt practices, including bribery and facilitation payments, are also strictly prohibited. We issue detailed guidelines to help employees understand and follow the rules governing gifts, bribes and conflicts of interest. Mondi is satisfied that any lobbying undertaken is in line with the Group's business ethics and internal policies.
Corruption
Corruption is strictly prohibited within the Group. The Group’s approach to corruption is published in corporate brochures, newsletters and on the Group’s website.
Against the background of the UK Bribery Act which took effect in July 2011, the Group reviewed and updated its anti-corruption policy and procedures resulting in a new Business Integrity Policy that is being implemented across the organisation.
Speakout programme
Speakout is a confidential reporting tool for employees and external partners. The service is designed to support Mondi's corporate commitment to ethical, transparent business practice and conduct, as set out in our Code of Business Ethics. Stakeholders may use this service in complete confidentiality to raise any concerns about behaviour or activities that they believe may conflict with our business ethics, such as dishonesty, discrimination or dangerous behaviour contrary to our values. The process is not designed to replace existing reporting lines but recognises that there are specific times when these may not be appropriate.
As we understand that confidentiality is key to the success of any whistle-blowing scheme, we provide assurance to employees that they can raise concerns that may involve more senior employees or their line manager without fear of recrimination. To achieve this, Speakout is managed on our behalf by a third party, its independence and effectiveness monitored regularly by the DLC audit committee.
Mondi’s internal audit function ensures that management at an appropriate level is informed about reported issues and that reported risks are adequately managed. Summary information on all reported issues and the status on all open items are provided to the Mondi Boards and the DLC audit committee.
The free-of-charge Speakout line is available on a 24-hour, 7 day-a-week, multi-language basis. Mondi management does not have oversight of this line and its functions; the third-party administrators advise Mondi of any issues, which we then investigate and respond to within 14 days.
In 2010, there were 47 Speakout messages worldwide (nearly 50% of these related to process inefficiencies, most of them accusing the local management of managing badly, 30% related to fraud and/or misconduct and 13% to human resources issues like job promotion, overtime or vacation policies). All messages were forwarded to the responsible Mondi management which investigated them and reacted adequately in each case. In some instances the problem could not be sufficiently investigated because the information given was incomplete. In these cases the caller was requested to supplement his/her Speakout message via the Hotline. In many other cases, the accusations could not be substantiated. However, there have also been a few cases where Internal Audit carried out further investigations on site or where there were personal consequences for management.


Code of Conduct for Mondi Group suppliers
To ensure that suppliers to the Mondi Group subscribe and adhere to the way we do business, we have implemented a code of conduct for suppliers.
Mondi’s code of conduct for suppliers
- Suppliers are obliged to comply with applicable laws and regulations of those countries where they conduct business.
- All forms of corruption or bribery (active or passive) are forbidden and no employee may offer, give or receive any gift or payment which is, or may be construed as being, a bribe. The code will also be updated to prohibit facilitation payments in 2011.
- Forced labour of any form, including bonded labour, is forbidden.
- Child labour of any form is forbidden. Unless local law stipulates a higher age limit, no person younger than the age for completing compulsory education or younger than 15 (except as provided for by ILO convention No. 138) shall be employed. Workers under the age of 18 shall not perform hazardous work and may be restricted from night work with consideration given to educational needs.
- The personal dignity, privacy and personal rights of every individual have to be respected. Employees shall not be subject to corporal punishment or to physical, sexual, psychological or verbal harassment or abuse.
- Wages, including overtime and benefits, in the supplier companies shall equal or exceed the level required by applicable laws and regulations.
- Unless national regulations require less, and except under extraordinary business circumstances, employees of the supplier shall not, on a regularly scheduled basis, be required to work a standard work week of more than 48 hours per week or a total work week of more than 60 hours (including overtime). All employees of the supplier, regardless of the colour of their skin, race, nationality, social background, possible disability, sexual orientation, political or religious conviction as well as their gender or age, shall be treated strictly according to their abilities and qualifications in any employment decision, including but not limited to hiring, advancement, compensation, benefits, training, layoffs and termination.
- Suppliers are obliged to provide a safe and healthy working environment to prevent accidents and injury and, when applicable, provide safe and healthy residential facilities, with applicable local law as a minimum. A safety and health management system according to OHSAS 18001 or any equal system has to be implemented.
- Suppliers are obliged to respect the legal right of employees to freedom of association and collective bargaining.
- Suppliers must comply with environmental regulations and standards applicable to their operations, and will observe environmentally conscious practices in all locations where they operate. Environmental pollution should be minimised and environmental protection shall be improved continuously. An environmental management system according to ISO 14001 or any equal system must be in place.
- Suppliers must oblige all sub-suppliers to recognise and respect the requirements of the Code of Conduct.
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Last change: 20/12/2011