2021 Annual General Meeting

Mondi plc will hold its 2021 Annual General Meeting (“AGM”) on Thursday 6 May 2021 at 10:30 (UK time) at Mondi’s office, Building 1, 1st Floor, Aviator Park, Station Road, Addlestone, Surrey, KT15 2PG, United Kingdom.

Further information can be found in the Notice of AGM.

A copy of the Mondi Group Integrated report and financial statements 2020 can be viewed using the following link:

 

Impact of COVID-19 on the AGM

After the impact of COVID-19 last year, the Board was hoping to be able to welcome shareholders to the AGM in person this year. However, in light of the ongoing restrictions on indoor gatherings and in order to protect the safety of our shareholders and employees, we have decided, in line with government guidance, that this year’s AGM will be held with a minimum quorum of shareholders (which will be comprised of members of Mondi’s management) in order to conduct the formal business of the meeting. This means that shareholders will not be permitted to attend the AGM in person but can be represented by the Chair of the meeting acting as their proxy. You can appoint the Chair as your proxy by following the instructions set out in the Notice of AGM.

Webinar arrangements

While we will be unable to welcome shareholders in the usual way, we will provide a webinar facility to allow shareholders to listen to the AGM and to submit written questions in real time during the AGM. While listening to the webinar does not of itself constitute attendance at the AGM, it will provide an opportunity for shareholders to hear the events of the meeting, including the responses to questions raised during the AGM. We will not be providing a voting service as part of these arrangements so shareholders are requested to submit proxy votes by the deadline set out in the Notice of AGM.

If you would like to join the AGM by webinar, you will need to pre-register your interest before 10:30 (UK time) on Tuesday 4 May 2021. The registration link will be available on this page from 20 April 2021. Please refer to the Notice of AGM for more details.

Submitting questions prior to the AGM

We also invite shareholders to submit written questions by email ahead of the AGM. Where possible, we will aim to provide written responses to questions directly to shareholders before 10:30 (UK time) on Tuesday 4 May 2021, i.e. before the deadline for submission of a proxy appointment. Please email these questions to [email protected]. Where appropriate, we will also publish answers to frequently asked questions on Mondi’s website.

Signal Shares maintenance - impact on voting at the AGM

(This does not affect shareholders on the South African Branch register)

Link Market Services, Mondi’s registrars in the UK, have advised us of system maintenance that will affect their Signal Shares website. As a result of this maintenance, Signal Shares will be unavailable from 6 p.m. on Friday 30 April until 6 a.m. on Tuesday 4 May. You will be unable to register your proxy appointment on Signal Shares during this period.

We strongly encourage you to take one of the following options to ensure your votes are counted:

  • Please go to the Signal Shares website at signalshares.com before the expected system downtime as highlighted above to appoint your proxy and register your voting instructions
  • If this is not possible then please download the form of proxy below and scan and email the completed form to [email protected]

You can also request a hard copy form of proxy from Link Market Services by calling +44 (0) 371 664 0300 and return the completed form to Link Market Services at the address on the form but please note that lines are open between 09:00 - 17:30, Monday to Friday excluding public holidays in England and Wales.

For a proxy appointment to be valid, please remember that your proxy form must be received by Link Market Services no later than 10:30 (UK time) on Tuesday 4 May 2021.

Mondi plc UK Proxy Form

Updates to arrangements

Given the constantly evolving nature of the situation, we will continue to closely monitor any developments in relation to COVID-19 related restrictions. Should it become appropriate to revise the current arrangements for the AGM, we will notify shareholders  of any changes on this page.

 

New Articles of Association

While much of the business at the AGM will be ordinary business regularly proposed at AGMs, shareholders are being asked to approve a number of amendments to our Articles of Association. Full details, including an explanation of the key changes between the proposed and the existing Articles of Association, are given in the Notice of AGM. The proposed new Mondi plc Articles of Association, as well as a copy of the current Articles of Association marked up to show the changes being proposed, can be found below.

New Mondi plc Articles of Association

Marked up current Mondi plc Articles of Association